SAVE THE DATE for HOA ANNUAL MEETING: September 8, 2020 @ 6:30pm

MEETING DETAILS
DATE: September 8, 2020 (inclement weather backup date: September 22, 2020)
TIME: 6:30pm
LOCATION: East tot lot common area (between Sherwood Hall Lane and Woodwalk Court)

*Please bring your own chair (we will add ground markings to provide 6′ of space between chairs)

**Face masks are required

Dear Neighbors,

Our Declaration of Covenants authorizes the Board to “impose a penalty as previously established by rule” if assessments are not paid within thirty (30) days after the due date.

Under that authority, the Board approved a $50 late fee for past due semi-annual assessments. The late fee will be imposed when payments are over 30 days past due beginning October 1, 2020. The 8% interest/annum is unchanged and has been imposed since the community’s inception.

July 22, 2020

Dear Neighbors,

We are truly in the dog days of summer and we hope you are staying safe,
healthy, and hydrated. This is another update to keep you abreast of HOA
business:

*LATE ASSESSMENTS*
The Board approved a $50 late fee on all future, past due assessments if
not paid within thirty (30) days after the due date. We anticipate these
late fees will be assessed beginning with October 2020 assessments. Our
Covenants also direct that “the assessment shall bear interest from the
date of delinquency at the rate of eight percent (8%) annum.” A resolution
is being drafted and will be provided upon completion.

*SPECIAL PROJECTS*
Tree Maintenance–The Board approved community-wide tree maintenance to trim limbs and remove dead trees. We received late notice, but *the crew
will begin work, July 23, at 8am*.

Sidewalk Concrete Repair–We are back to the drawing Board on this effort.
The contractor was unresponsive for an extended period of time, so we
decided to pursue other bids. We will provide additional information when
it is available.

Tot lots–We approved and are scheduling wood chip delivery for both tot
lots. We are also obtaining quotes for the long overdue removal of the
bench in the east tot lot (I believe) and installation of new benches in
each lot. More to follow.

*BYLAWS*
The Board has been coordinating with our attorneys (and incurring the
associated legal fees) to update our bylaws for many years. At present,
the bylaws are void. A summary of changes to bring the bylaws current
along with the original bylaws is attached for your review. You will be
requested to vote for or against the bylaws at the annual meeting.

*ANNUAL MEETING*
We continue to monitor COVID-19 so that we may schedule our annual
meeting, but the outlook remains poor for the foreseeable future. As an
alternative to our normal meeting at the library, we are considering an
outdoor meeting in our common area to enhance safety and allow for adequate social distancing. You will be notified of the meeting date and agenda items once a date is established.

In the interim, please consider volunteering, or nominating residents, for
Board Officers. *The term for all Officers expires this year.* A Board of
Directors is critical to ensure community operations continue without
disruption. Nomination forms have been sent via mail and are also attached.

*WASTE COLLECTION*
This is an ongoing concern. Please be cognizant of timelines for trash
collection and removal of your containers, and be sure to contact Fairfax
County for bulk waste collection at 703-802-3322 or go to
https://www.fairfaxcounty.gov/publicworks/recycling-trash/county-collection-customers/special-pick-up to schedule a special collection for these items.

Take care,
Mt. Woodley Manor HOA
http://www.mtwoodleymanor.com

April 8, 2020

Dear Neighbors,

We hope this finds you and your families safe and healthy. Please share the following information regarding trash collection and the annual HOA meeting with your neighbors:

WASTE COLLECTION
There is an accumulation of trash, yard waste, and other items at trash collection sites throughout the community. Unfortunately, bulk and yard debris pick-up are suspended and only appropriate items inside county-issued trash/recycle containers will be collected. For more information, click here <https://www.fairfaxcounty.gov/publicworks/recycling-trash/county-collection-customers/notices>.

Please remove your excess waste from the collection sites as soon as possible. Items may be taken to the I-95 Landfill Complex <https://www.fairfaxcounty.gov/publicworks/recycling-trash/locations-hours> or other suitable location for disposal.

This is also a reminder to everyone to remove trash/recycle containers from the collection sites in a timely manner per our Declaration of Covenants <http://www.mtwoodleymanor.com/wp-content/uploads/2014/02/13-Declaration-of-Covenants.docx>. Because this is a recurring issue with no great solutions, we encourage neighbors to grab an extra trash container if it remains in a common area for more than 48 hours. You can then use the extra bins for extra waste. We hope this will encourage all neighbors to grab their bins in a timely manner.

ANNUAL MEETING
The Board of Directors was preparing for our Annual HOA Meeting this month, but postponed due to COVID-19 and its associated restrictions. We will provide dates and additional information once the situation becomes clearer. In the interim, please consider volunteering, or nominating residents, for Board Officers. The term for all Officers expires this year. A Board of Directors is critical to ensure community operations continue without disruption. Nomination forms and meeting notices will be mailed at a later date.

Thank you and best regards,
MWMHOA
http://www.mtwoodleymanor.com <http://www.mtwoodleymanor.com/>

Annual Board Meeting

March 28, 2019

Notice to all Homeowners:

It is that time of the year for our Annual Homeowners Meeting. All homeowners are strongly encouraged to attend this meeting to discuss financial and operational matters pertaining to our community. The Board has reserved the following date and time for the meeting:

DATE: 5/4/19 at 10:00 am
LOCATION: Sherwood Hall Library Meeting Room

Topics of Discussion:
– Review of Annual Budget
– Review and presentation of Amended Bylaws for approval
– Selection of New HOA Board Members

Homeowners may submit other topics of interest to the Board for discussion. As the Secretary (vacancy appointment by Board) and Vice President commitment ends at the first Board meeting following the annual meeting, we must elect new members. Volunteers should send their names and a short summary of experience to the Board by April 22, 2019.

Traditionally, our HOA has had a hard time in finding volunteers for the Board positions. But it is critical that we as homeowners not allow our community to be without an active Board of Directors. If there is no Board, the following problems would surely affect our quality of life and our property values: (1) Lenders who are refinancing loans or financing resales and have no Board to respond to their queries may not approve the loan request; (2) Without a Board there would be no one to authorize and oversee maintenance of common areas (such as mowing & snow removal) and (3) there would be no one to oversee the collections of the assessments and expenditure of community funds. Our property management company (Jeffrey Charles) only collects the semi-annual dues and pays the bills that the Board authorizes. They do not hire, fire or arbitrate grievances with our maintenance contractors or residents.

Hope to see all at our homeowners Annual Meeting. Please send any suggested topics for discussion or nominations to the Board at mwmhoa22306@gmail.com , by April 22, 2019.

The Mount Woodley Manor Homeowners Association Board Annual Meeting is scheduled for March 26, 2018, at 7pm at the Sherwood Hall Library meeting room. All homeowners are strongly encouraged to attend. Please email concerns and agenda items to mwmhoa22306@yahoo.com by March 2.

Mount Woodley Manor Homeowners Association Board is calling a special meeting to discuss and vote on the asphalt repair project on Monday, May 8, 2017 at 7 pm at the Sherwood Hall Library meeting room. All homeowners are strongly encouraged to attend. If you are unable to attend, please provide your proxy to a neighbor or a member of the Board.

On March 29, 2016, Mt Woodley Manor held its Annual Homeowners’ Meeting at the Sherwood Hall Library from 7:00- 8:30 pm. Of our 70 owners, 18 attended the meeting and voted approval for the following new Board members:

President Hassaan Malik

Vice President William Ware

Treasurer Ahmed Elbashari

Secretary Vacant

ARC Chair Rob Carpenter

A hearty thank you to our outgoing Board for their dedication and volunteer work in supporting our community for the past two years. The new Board will have its first Board Meeting sometime in April and begin to address several interesting topics such as funding for the improvement of our parking lots. Jeffrey Charles continues to act as our property manager, administering our semi-annual HOA dues; re-sale packages and ARC inspections. The HOA Fact Sheet will soon be updated to reflect the change of Board members and contact information.