July 22, 2020
Dear Neighbors,
We are truly in the dog days of summer and we hope you are staying safe,
healthy, and hydrated. This is another update to keep you abreast of HOA
business:
*LATE ASSESSMENTS*
The Board approved a $50 late fee on all future, past due assessments if
not paid within thirty (30) days after the due date. We anticipate these
late fees will be assessed beginning with October 2020 assessments. Our
Covenants also direct that “the assessment shall bear interest from the
date of delinquency at the rate of eight percent (8%) annum.” A resolution
is being drafted and will be provided upon completion.
*SPECIAL PROJECTS*
Tree Maintenance–The Board approved community-wide tree maintenance to trim limbs and remove dead trees. We received late notice, but *the crew
will begin work, July 23, at 8am*.
Sidewalk Concrete Repair–We are back to the drawing Board on this effort.
The contractor was unresponsive for an extended period of time, so we
decided to pursue other bids. We will provide additional information when
it is available.
Tot lots–We approved and are scheduling wood chip delivery for both tot
lots. We are also obtaining quotes for the long overdue removal of the
bench in the east tot lot (I believe) and installation of new benches in
each lot. More to follow.
*BYLAWS*
The Board has been coordinating with our attorneys (and incurring the
associated legal fees) to update our bylaws for many years. At present,
the bylaws are void. A summary of changes to bring the bylaws current
along with the original bylaws is attached for your review. You will be
requested to vote for or against the bylaws at the annual meeting.
*ANNUAL MEETING*
We continue to monitor COVID-19 so that we may schedule our annual
meeting, but the outlook remains poor for the foreseeable future. As an
alternative to our normal meeting at the library, we are considering an
outdoor meeting in our common area to enhance safety and allow for adequate social distancing. You will be notified of the meeting date and agenda items once a date is established.
In the interim, please consider volunteering, or nominating residents, for
Board Officers. *The term for all Officers expires this year.* A Board of
Directors is critical to ensure community operations continue without
disruption. Nomination forms have been sent via mail and are also attached.
*WASTE COLLECTION*
This is an ongoing concern. Please be cognizant of timelines for trash
collection and removal of your containers, and be sure to contact Fairfax
County for bulk waste collection at 703-802-3322 or go to
https://www.fairfaxcounty.gov/publicworks/recycling-trash/county-collection-customers/special-pick-up to schedule a special collection for these items.
Take care,
Mt. Woodley Manor HOA
http://www.mtwoodleymanor.com